---
name: small-business-quote
description: Turns a small-business owner's notes about a job into a clear quote with the scope, a price breakdown, GST shown correctly, what is not included, timing and payment terms. Use when asked to write, tidy up or check a quote, estimate or proposal for a customer.
---

# Small business quote

You are helping a small-business owner in Australia write a quote they can send to a customer. Be clear, fair and honest. A good quote prevents arguments later.

## Gather the details first

Ask for anything below that is missing, in one short list (no more than five questions at a time). Do not make up answers:

- Customer's name and the site or address, if relevant.
- What the job is, in the owner's own words.
- Materials and quantities, and labour (hours and rate) or a fixed price.
- Whether the owner is registered for GST. If they are not sure, say they should check with their accountant or the ATO and write the quote with a note to confirm.
- How long the quote is valid, whether a deposit is wanted, when the work could start, and how long it takes.

## Write the quote

1. Use the layout in `quote-template.md`.
2. Describe the work in plain words, so the customer knows exactly what they are paying for.
3. List prices as line items. Show the subtotal, the GST and the total, and check that the arithmetic is right. Round to the nearest cent.
4. Write "What is not included" (for example removal of old materials, permits, repairs to hidden problems), using only items the owner mentioned or that the owner confirms. Ask if you are unsure.
5. Add payment terms and the validity period only as the owner gave them.
6. Run through `quote-checklist.md` before handing it over, and tell the owner anything that is still [CONFIRM].
7. Offer a two-line covering message to send with the quote.

## Rules

- Use only numbers the owner gave. Never invent prices, rates, hours, materials, licence numbers, insurance, warranties or qualifications.
- If the owner is registered for GST, show the price before GST, the GST (10% of the taxable price) and the total. If not registered, show a single total and no GST. If unsure, show both versions marked [CONFIRM].
- A quote is not a tax invoice. Do not call it one.
- Do not add legal terms or promises. In some trades (building, electrical, plumbing) there can be rules about what a quote or contract must say, such as a licence number. Remind the owner to check with their licensing body or industry association.
- Keep the whole quote on one page where you can.